Teaching Microsoft Word 2007 Using JAWS

Lesson 11: Printing

Concepts Covered

Upon completion of this lesson, your student will be able to master these five skills:

• Understand the difference between the Page Setup Dialog Box and the Print Dialog Box and when to use each.
• Move between pages and controls on the Page Setup Dialog Box.
• Change margins, orientation and paper size.
• Select a printer and number of copies and print a document.
• Be able to quickly print a document, without changing any printing parameters.

Coaching Tips

In this lesson, printing and the various options associated with document output will be discussed. Your student will become familiar with changing paper size, margins and orientation to adjust the layout of the printout. Two important dialog boxes will be discussed, the Page Setup Dialog Box and the Print Dialog Box.

Vocabulary

Landscape Mode: A type of view setting where the page appears horizontally on the screen and when printed.

Margins: The distance between the text and the edge of the paper. Margin settings can be customized for each of the sides of the document: top, bottom, right and left.

Page Range Controls: Radio buttons that determine what pages of a multi-page document are printed. Options include All, Current Page or Pages. The Current Page Option will print the page where the cursor currently resides. The Pages Option will allow the user to type in a range of pages, with a dash or commas separating the pages. For example, 1, 3, 5-12.

Page Setup Dialog Box: Allows the user to identify and customize the layout of the pages in a document including margin, paper size and orientation settings.

Portrait Mode: A type of view setting, where the page appears vertically on the screen and when printed.

Print Dialog Box: Used to specify settings related to printing such as output device, pages to be printed or how many copies of the document to print.

Printing: The process through which the document is transferred from the computer to the printer or output device.

Print Preview: A function that lets the author see the document on the screen as it will appear when printed.

7 Important Keystrokes

• ALT + F, then W, V: Opens Print Preview.
• ALT + P, then S, P: Opens the Page Setup Dialog Box.
• CTRL + P, then ENTER: Quickly prints a document without changing any printing parameters.
• CTRL + P: Opens the Print Dialog Box.
• CTRL + TAB: Moves between pages in the Page Setup Dialog Box.
• ESC: Closes Print Preview and returns focus to the document.
• PAGE UP and PAGE DOWN: Move between pages in Print Preview.

Game Plan 11: Printing

Get Ready [3 items]

• Provide your student with a l ist of terms used in this lesson in an accessible format.
• Be sure the files Print Me.docx and Exercise 11 .docx are readily available for your student.
• Make sure your student’s computer is connected to a functioning printer. Ensure that there is enough paper for several attempts at printing a one-page document.

Get Set [2 Items]

Explain and discuss these items to prepare your student for the next hands-on section:

1. Most of the choices to be made concerning the printing of a document are included on two dialog boxes: the Page Setup Dialog Box which manages the layout of a document and the Print Dialog Box which governs printing parameters. The Page Setup Dialog Box allows the user to indicate the margins, orientation and paper size for a document to be printed, and the Print Dialog Box is used to select the printer to be used for output, which pages and how many copies to print.
2. lthough the Ribbon’s Page Layout Tab contains sub menus to set margins, orientation, and paper size, in this lesson we focus upon the Page Setup Dialog Box instead since it contains the same features as well as additional advanced options. Also, this dialog box is the same as it was in Microsoft Word 2003 so it is likely to already be familiar to many students.

Go! [21 Steps]

Have your student:

1. Turn on the computer.
2. Open Microsoft Word with the Start Menu.
3. Press MODIFIER + T to read the Title Bar and confirm that Microsoft Word is the program in focus.
4. Open the file Print Me.docx.
5. Press MODIFIER + T to confirm the correct file has been opened.
6. Press ALT + P then S, P to open the Page Setup Dialog Box.
7. This is a multi-page dialog box with three different tabs: Margins, Paper and Layout. Use CTRL + TAB to move between the tabs. Select the Margins Tab.
8. Use TAB to move to the Margin Edit Spin Boxes. These controls determine how far the print will be positioned from the top, bottom, left and right edges of the paper. Use the ARROW Keys to set the top, bottom, left and right margins each as 1.5 inches. NOTE: JAWS will read the inch marker as “Quote”.
9. TAB to the Orientation Radio Buttons. Focus will be on the Portrait Option. Orientation determines if the left side of the paper is the shorter side (landscape) of the paper or the longer side (portrait). Use the RIGHT ARROW Key to select Landscape.
10. Press CTRL + TAB to move to the Paper Tab. TAB to the Paper Size Combo Box. Use the ARROW Keys to review the choices. Leave the selection as Letter.
11. Press CTRL +TAB to move to the Layout Tab. TAB through and review each of the controls. Note the Vertical Alignment Combo Box. This combo box has a useful Center Option which will allow the document’s text to be vertically centered on the page, regardless of the margins.
12. TAB to the OK Button to save the new settings and press SPACEBAR.
13. Use CTRL + P to open the Print Dialog Box. Focus will be on the Number of Copies Spin Box. Use the ARROW Keys to Select “2”.
14. TAB through the controls until you reach the Name Combo Box. Use the ARROW Keys to review the options. Leave the selection as the default printer designation.
15. TAB to the Page Range Radio Button controls. Focus will be on the default option, All.
16. Use the DOWN ARROW Keys to move between the various Page Range Radio Button choices. When you reach the Pages Edit Box, you will have to press TAB or SHIFT + TAB to move out of it.
17. Press SHIFT + TAB once to move out of the Pages Edit Box and back to the All Button. Press UP ARROW to the Current Page Button. Once focus reaches this button, it will be selected.
18. TAB to the OK Button. Press SPACEBAR to activate. Printing will begin.
19. To quickly print a document without making any changes to printing parameters, press CTRL + P, then ENTER.
20. NOTE: For screen magnifier users, Microsoft Word provides a preview of the document as it will appear when it prints. Press ALT + F, then W, V. This will open Print Preview. To move between pages in Print Preview, press PAGE UP and PAGE DOWN. To close the preview and return focus to the document, press ESC.
21. Save the document, exit Microsoft Word and shut down the computer.

Assessment Tools

Lesson 11: Exercise 11: Printing

Have your student perform each of the activities listed below. The exercises are designed to use and practice skills taught in this lesson.

1. Use the Start Menu to open Microsoft Word 2007.
2. Open Exercise 11.docx.
3. Change the margins to 2.5 inches.
4. Change the orientation to Landscape.
5. Change the paper size to Letter.
6. Change the vertical alignment to Center.
7. Print three copies of the second page of the document.
8. Save the file, close Microsoft Word, and shut down the computer.

Lesson 11: Quiz 11: Printing

This is a vocabulary quiz. Answers may be given either orally or in writing. 10 of 12 questions should be answered successfully if your student is using a Vista computer; 8 of 10 correct answers are sufficient for an XP computer user.

1. What happens when you print a document? (The document is transferred from the computer to the printer and output to paper.)
2. What is the Page Setup Dialog Box? (A dialog box that allows the user to review and/or customize the layout settings for the document as a whole, or specific pages.)
3. What is the Print Dialog Box? (A dialog box that controls to what output device and how many copies of the document will be printed.)
4. Which dialog box, Print or Page Setup, allows the user to change the margins of the document? (The Page Setup Dialog Box.)
5. What is the difference between Portrait and Landscape Mode? (In Landscape Mode, the printed page appears horizontally on the screen. In Portrait Mode, the printed page appears vertically on the screen.)
6. How can the pages be specified when using the Page Range Control? (Type page numbers and/or page ranges separated by commas counting from the start of the document. For example: 1, 3, 5-12.)
7. What is Print Preview? (A function that lets the author see the document on the screen as it will appear when printed.)

Lesson 11: Progress Notes 11: Printing

For each task in Exercise 11, fill in the blank in the chart with the applicable skill level score. Remember, the numbers indicate if your student:

1 = Has no knowledge of how to perform the task.
2 = Can perform the task with help.
3 = Can perform the task with limited help, or by referring to notes.
4 = Can perform the task independently.

For the Vocabulary Quiz Score at the bottom of the chart, write in the number of definitions and terms your student was able to explain correctly.

See also:

• Teaching Microsoft Word 2007 Using JAWS
• Topics Covered
• Getting the Most From the TrainingWare™
• A Lesson on Printing, MAGic Version

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